The Difference Between Document and Records Management
Document Management vs. Records Management
Professionals usually confuse between document management and record management. They believe that both of the ideas are the same. Yes, it is true that document management and record management are overlapping ideas but still they are quite distinguished from each other. Document management system is primarily meant to exchange, store and modify physical files via electronic media. It focuses on the reduction of unnecessary information and quick retrieval of important files. In a physical document management, it is very difficult as well as time consuming to find relevant file from document archive. In fact, when very old data needs to be retrieved from physical document management, it is likely that the files will not be in its original form. This is the reason why efficient document archive management is essential for organizational success.
On the contrary, record management is associated with preservation of particular set of documents to be used in future. They require fixed standards and special policies for storage and must be handled by professionals. Such files should be classified properly for quick and easy retention. Record management is not only associated with the storage of documents but also includes the disposal of old and unwanted files. Thus, it is clearly evident that there is a thin line existing between document and record management. If organizations wish to save time of its employees and make business processes faster than proper document archive management is the key to success.
Why Choose Us for Document Archiving Solution
Back Office offers you the best document archive management solution in Dubai. We understand that over the period of time business documents such as contracts, letters or project documentation piles up and it starts occupying expensive and precious storage space. Moreover, extraction of relevant data from such large volumes of files consumes untold amount of employees’ time. But with Back Office in place, all your worries for document archives are over. It is our duty to help organizations save facility cost, significantly speed up business processes and reduce working hours through the conversion of document archive into digital document archive. It then becomes a piece of cake for organizations to access previous record in no time.
All over in Dubai, our document archive management solution is known for its user friendliness because our primary focus is towards efficient management and easy access of the documents. Back Office solution automatically converts all correspondence, emails, printed files, fax letters or office documents into digital documents such as MRC-compressed, searchable and indexed PDFs or PDF/A-files. Small size and high visual quality makes it perfect for long-term archiving. Not only is this, Back Office is well known for its document archive management in Dubai because the format of the files converted digitally is such that it is easily readable on different electronic devices and can be access from remote locations. So what are you waiting for? Invest your time in something productive and leave your document archiving worries on us. We are here with all our resources to help you grow.
